IFMA Slice of Orange Newsletter (June 2024)

Steps to Implementing a Safety Map System in Schools

In Schools and other public facilities, safety maps play a vital role in protecting students and staff. With the rise of unexpected crises, having a comprehensive safety map system becomes indispensable. InMapz offers a dynamic mapping solution tailored for schools, integrating live intelligence, feedback mechanisms, and seamless communication features.
Here’s a breakdown of the steps to effectively implement this system:
1. Map Creation:
Begin by utilizing existing floor plans to create a digital map of the entire campus and indoor facilities. This step forms the foundation of your safety map system, providing a visual representation of the entire school layout, both inside the buildings as well as the outside lawns, pathways, playgrounds, and assembly areas.
2. Asset Tagging:
Identify and tag all essential assets and safety equipment on the digital map. This includes fire extinguishers, emergency exits, first aid stations, and any other critical resources. You can also tag water shut off valves, sprinkler systems in the lawn, every power trip switch/fuse box and panels, sensors, and cameras. Apart from AED/medical equipment, many schools have emergency response/Go kits that are only known to a few, having them tagged on a digital map ensures easy identification and access during emergencies.

3. Sharing Mechanism:
Authorize safety maps to be accessible to all stakeholders through a smartphone app and printed signs strategically placed throughout the school premises. This ensures that staff, administrators and first responders can quickly access crucial information in times of need, regardless of their location within the campus. Teachers, staff, and visitors can mark themselves safe; rally points can be changed in an instant to avoid hot zones and this information can be conveyed instantly to everyone via this app.

4. Training and Preparation:
Conduct training sessions using the mapped information to familiarize staff with emergency protocols. Regular drills and simulations based on the safety map system empower educators and first responders to respond effectively to various crisis scenarios. Training ensures that everyone understands their roles and responsibilities, enhancing overall preparedness.
5. Continuous Improvement:
Regularly update and refine the safety map system based on feedback and evolving safety protocols. InMapz’s dynamic mapping solution allows for real-time updates, ensuring that the information remains accurate and relevant at all times. Encourage ongoing collaboration between school administrators, security personnel, and emergency responders to identify areas for improvement and implement necessary changes.
Implementing a safety map system with InMapz empowers educational institutions to proactively address safety concerns and respond swiftly to emergencies. By following these steps and leveraging the features offered by the app, schools can create a safer and more secure environment for everyone within their premises. Together, let’s prioritize safety and ensure peace of mind for students, staff, and parents alike.

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